VACATION eBID ACCESS & GUIDE
VACATION eBID FREQUENTLY ASKED QUESTIONS – FAQs
HOW TO ACCESS VACATION APPLICATION THROUGH HR CONNEX
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VACATION ENTITLEMENT:
A vacation calendar year will span from January to December and will include the week that contains January 1st of the following year, thereby commencing the vacation bid of the following year on the second week of January.
| YEARS OF SERVICE | ENTITLEMENT |
| 01 – 04 YEARS 05 – 09 YEARS 10 – 24 YEARS 25 YEARS & OVER | 10 WORKING DAYS / 80 HOURS 15 WORKING DAYS / 120 HOURS 20 WORKING DAYS / 160 HOURS 25 WORKING DAYS / 200 HOURS |
MISSED VACATION?
An employee returning back to work from an absence (ex. GIDIP, WSIB, Layoff, Leave of Absence and etc…), must send an email to yyzresource@aircanada.ca to arrange for the missed vacation. Please include your name, employee number and vacation missed.
VACATION PRORATING
If you switch status from PT to FT and vice versa, the vacation hours will be prorated and will be calculated during the Vacation Reconciliation period.
VACATION WAITLIST
If you would like request to change your vacation, you must submit an electronic submission by using the form below. Please review the guide below on how to fill in the form and for the FAQ. Please check SharePoint for more detail.
ARTICLE 14.01.05
- Article 14.01.05 – Vacation dates will not be exchanged between employees without prior approval of the Company and the Union District Chair or their designated alternate. *The approval will be done through the waitlist process.
- Article 14.06.01 – Vacation periods which become available will be offered to employees who are on a waiting list in order of seniority. Preference will be given to an employee changing their first round. An employee’s first round shall only be split one time and all subsequent rounds will be bid in seniority order. Once accepted these dates will become their assigned dates. Notwithstanding the above, the vacation waitlist will not be actioned for any vacation becoming available less than 21 days ahead of time.
APPENDIX 6 – Vacation Waitlist Process (Article 14.06.01)
- Vacation waitlist forms will be made available following the conclusion of the vacation bid process.
- A separate vacation waitlist form must be completed for each vacation period that an employee is requesting to move.
- Completed forms will be submitted to the resource office and date stamped.
- Forms will be filed based on the following order;
- First Round Vacation request by seniority and status
- All remaining requests by seniority and status
- At the start of each month, the company and the local DC will review the open weeks for the remainder of the year and action the vacation waitlists jointly.
- All vacation waitlists will be automatically awarded, and the employee will be notified by email with a copy to the DC.
- All other existing vacation change requests will be null and void. A new form will need to be submitted for further request.
- A vacation waitlist will not be actioned for any vacation becoming available less than 21 days ahead of time, unless mutually agreed.
- The company will endeavor to develop an automated process for all vacation waitlists.
VACATION WAITLIST FORM >>CLICK HERE<<
YOU MUST SIGN INTO YOUR OWN AERONET ACCOUNT }
|FOR THE FORM TO WORK PROPERLY.
2023 VACATION WEEKS CHART
WHEN AND HOW TO APPLY FOR GHO/VPP:
START DATE FOR APPLICATION: MAY 01
DEADLINE FOR APPLICATION: SEP 15
GHO/VPP CONFIRMATION DATE: OCT 15
NOTE: The extra vacation weeks from GHO/VPP can only be selected on the fourth round during the vacation e-bid.
GHO (GENERAL HOLIDAYS OPTION)
Converting the 9 Stat Holidays into 1 or 2 weeks extra vacation.
These are the 9 Stat Holidays for conversion:
- New Years Day
- Good Friday
- Victoria Day
- Canada Day
- Civic Holiday
- Labour Day
- Thanksgiving Day
- Christmas Day
- Boxing Day
A) An employee who picks up a shift from a GHO participant on one of the 9 Holidays listed above will only be paid straight time.
B) September 30th The National Day for Truth & Reconciliation is not part of the conversion. All employee will be treated as Non-GHO on this day.
VPP (VACATION PURHCASE PROGRAM)
An employee must enroll into 2 weeks of GHO before they can select the VPP option.
The following will not be eligible for VPP:
- Employees who maintain their Statutory Holidays
- Employees who selected Option B or C of the GHO (General Holiday Program)
- Inactive employees who do not have a confirmed return to work date in 2022 as of October 1, 2022
- Temporary employees
COLLECTIVIE AGREEEMENT REFERENCES TO GHO/VPP
GHO (GENERAL HOLIDAYS OPTION)
14.09.01 Employees may elect to convert nine (9) Statutory Holidays stipulated in Article 13.01 into ten (10) General Holidays. General Holidays will provide eighty (80) paid hours of time off for full-time employees and forty (40) paid hours of time off for part-time employees. This additional time off will be bid in conjunction with the annual vacation bid, however it will not be subject to flatlining as per Article 14.01.04
14.09.01 Employees may elect to convert nine (9) Statutory Holidays stipulated in Article 13.01 into ten (10) General Holidays. General Holidays will provide eighty (80) paid hours of time off for full-time employees and forty (40) paid hours of time off for part-time employees. This additional time off will be bid in conjunction with the annual vacation bid, however it will not be subject to flatlining as per Article 14.01.04
14.09.03 For employees enrolling in the General Holiday option, all Statutory Holidays will be treated as a normal working day. Therefore, references to Statutory pay and all other Statutory Holiday provisions shall not apply.
VPP (Vacation Purchase Plan)
14.10.01 The Company will offer all employees the opportunity to purchase one (1) additional week of vacation per year.
14.10.06 For each week of additional vacation awarded to an employee, the employee will be charged 2 percent (2%) of their basic salary for one entire year. This will be paid via payroll deduction throughout the vacation year.
14.10.07 Alternatively, for each week of additional vacation awarded to an employee, the employee may choose to deduct forty (40) hours for full-time employees or twenty (20) hours for part-time employees from their time bank (Article 7.07.02). In order for an employee to utilize this option, they must have adequate hours in their time bank as of the closing period for applications of vacation purchase. These hours will be debited in their entirety following the award of the additional vacation.
14.10.10 Participation in the VPP will be terminated should the employee elect to change status in order to participate in the Retirement Phase-in program.
Article 14.01.03.02
Additional Time off granted as per the General Holiday and Vacation Purchase Programs, can only be selected following the third round of annual vacation bids.
GHO/VPP RECONCILIATION
Article 14.11.05 to 14.11.07 – GHO/VPP RECONCILIATION
14.11.05 The Company will establish an annual reconciliation process encompassing vacation entitlement, General Holiday and VPP. If the reconciliation process requires employees to refund the Company, employees will be notified thirty (30) days in advance of amounts that must be refunded to the Company.
14.11.06 The refund process will occur in the following order:
- Deductions from the employee’s time bank; and if insufficient,
- Payroll deductions to a maximum of $150 per pay period for full-time employees and $75 per pay period for part-time employees.
14.11.07 If the reconciliation process results in the Company owing money to the employee, the full amount will be reimbursed in a timely manner in one lump sum.
GUIDE ON VACATION EBID
VACATION RECONCILIATION